Selecting a phone system for a small business need to consider a few important aspects. Not only selecting the telephone number gives you all the desired results, but you also need to calculate the cost and maintenance and your requirements of the future-ready phone system and services such as call diverting, voicemail service, and displaying numbers when dialing outgoing calls, even you need to see what advanced features you are going to deal with your new communication arsenal.
Well, before going forward, let me explain a bit about the importance of a virtual phone or cloud telephone system for small businesses and why it is now the first preference for business owners around the globe.
What is a Virtual Phone System?
A virtual phone system is also known as ‘cloud telephony‘, is a simple way for small businesses to talk to customers and colleagues without the need for a complicated and expensive landline setup. You can make and receive calls from any internet-connected device from wherever you are in the world. Virtual phone systems give you the flexibility to run your business in a way that suits you.
A Virtual Phone number for a business is an internet-based system that takes all benefits of the latest cloud-based technologies providing an extremely affordable option, meaning they don’t require installation as traditional landlines do, especially when compared to physical office-based phones which require an office line and expensive hardware. These systems are also known as VoIP systems as they pass your call over the internet rather than traditional phone lines.
Above all, this telephone system is easier to manage and maintain than traditional systems and come with all the features you’d expect of a landline, such as a call forwarding, voicemail, and ring groups.
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The Benefits Of A Virtual Phone System For Small Business Setup
A small business owner has to manage many things on his/her own and has quite busy doing multiple tasks. you might be on the go 24/7 with your highly occupied business affairs; a virtual phone system allows you to receive calls anywhere you are, doesn’t need to be in front of your office desk. With a dedicated business phone number in the virtual phone system, that impacts a great first impression to your clients even if you’ve just set up a retail shop or store.
And the cloud-connect telephone system also means you’ll be using and benefiting the most advanced business communication technology features, allowing you to stay ahead of the competitors. Managing your business phone online makes it easy to customize your system as your business grows and your needs change. Some advanced phone systems let you add or remove features when you need them, so you’re never paying for services you don’t require.
However, to discuss each of the benefits by having a virtual phone system for small business is here explained with all the in-depth details, I hope it will help you to make decisions about your business telephony.
1. Virtual Phone System For Small Business Always Cost-effective
Call charges with Virtual Phone Systems are generally much cheaper than traditionally based carriers on local, mobile and international calls, making it more cost-effective to maintain a reliable business phone system.
Whenever you have an internet connection, you have access to the rates you have agreed to so expensive roaming charges overseas won’t apply if you decide to use Virtual Landline abroad.
Your number is hosted in the cloud and so there is no need for expensive line rentals, as well as all the maintenance on the system, is handled by your provider and there are fewer setup costs.
2. Always Keep In Touch With Clients – No Matter Where You Are
A Virtual Phone System can work anywhere, not only at your desk. Calls can be instantly routed to your mobile phone or to your smartphone app, wherever you have a mobile phone or internet signal. Voicemails and faxes can be forwarded to your email account as Mp3 and .Wav attachments. This means work continues even when you are not in the office.
3. Professional Approach and Impression
Small business and startup companies are very dynamic, constantly changing to the challenges being thrown at them. This can lead to problems for entrepreneurs working out of non-traditional office spaces or moving offices. Virtual phone numbers move with you, regardless of how often you move, and landline numbers (which can be diverted to mobile) rather than a mobile number can give the impression the company is more stable and larger than it actually is.
4. Advanced Features In Virtual Phone System
You can easily set up your system and make changes through the service providers’ online portals. These features include adding or reducing numbers, customisable voicemail, call forwarding and call logs. All these are directly accessible on your account.
5. Smartphone Compatibility
Virtual phone systems allow you to make and receive calls from your smartphone. Calls will show up as your virtual office phone number and not your mobile number. All can be easily managed from the free virtual landline app.
6. Easy and Fast To Set Up
Some phone systems require a lot of lead time to set up. For example, a dedicated VOIP system on your premise may require multiple visits by an installation crew and training sessions to learn a complex system. A cloud system is much closer to ‘plug and play’. In fact, virtual phone numbers can be set up and working in under five minutes from many web-based companies.
7. Freedom To Choose Your Number
Need a local number but based elsewhere or even overseas? A virtual phone system enables you for example to have a London telephone number but be physically anywhere in the world.
8. Keep Your Number
Often phone numbers provided by business incubation units or serviced offices belong to them, so if you move in the future you run the risk of losing the phone number you have built your business around. Choosing a virtual or hosted number solution gives you flexibility for the future.
9. Bring Your Stuff Together
If you are a group of consultants all based at your respective homes, you can still appear as one organization with a common phone number so that calls route to each person, using extension numbers and sharing hunt groups with the free person-to-person calls. In today’s technological environment telephony can match your business model and the way you work – gone are the days where you need to all be in one office to work from a common phone system.
10. Never Miss a Call Again
You can choose to have your calls diverted to your desk phone, mobile phone, PC, or tablet device when required. You can set it up to hunt for you on the other lines and devices if you do not pick up on the first. Even have them all ringing at the same time if you want to be sure not to miss that important sales call.
The Virtual Landline Solution
If you are a start-up company, a sole trader, or an existing business, Virtual Landline can solve your telephony issues with a single low-cost number without having to pay expensive diversion charges.
What’s more, we utilize the latest VOIP phone technology – so wherever there are Wi-Fi networks, your calls will be crystal clear, even when traveling abroad.
Register today, download your Virtual Landline app and configure your account so that your service is ready for use.