Postbox helps you make the most of your email, offering powerful new ways to find, use, and view email messages and content, organize your work life, and get stuff done. The app works behind the scenes to catalog everything in your email. It features native Gmail label support, a dedicated view for “Important” labels, send and archive functions, support for Gmail keyboard shortcuts, and convert detected dates to Google Calendar events. Postbox is powerful, intuitive, ultra-customizable, speedy, and dead set on saving you time!
“Superb E-mail client. The best feature is the ability to assign topics and creat smart folders which makes controling you emails a breeze. For someone who receives many emails a day this is a godsend” – Sarly Adre
System Requirements of Postbox: Email Management Software
|Operating System||Windows 8 and 10 (32-bit and 64 bit)||macOS 10.13 through 11.0 (Big Sur) – (64- bit)|
|Processor||Pentium 4 or newer processor that supports SSE2||Intel Core processor that can run 64-bit applications|
|RAM||8 GB of RAM||8 GB of RAM|
|Hard Disk Space||200 MB hard drive space for application files (excluding local message data)||200 MB hard drive space for application files (excluding local message data)|
Technical Specification of Postbox: Email Management Software
|Software Name||Postbox Software For Windows V. 7.0.4|
|File Size||45.59 MB|
|Languages||English, Italian, French, Spanish, Polish, Chinese, German, Japanese|
|License||Free Trial (30-day trial)|
Postbox Software For Windows and Mac
All Features of Postbox | Email Management Software
The Quick Bar is like macOS Spotlight, but for common mail actions. Type a few characters in the Quick Bar, then autocomplete against the suggestion. Supported actions include Quick Move, Quick Copy, Quick Post, new Tag/Topic, new Gmail Label, and Quick Folder Switch.
File messages by typing the name of the target folder in the Quick Bar. Only the first few characters are needed, then auto-complete against suggestions offered.
Similar to Quick Move, Quick Copy will copy a message to the target folder entered in the Quick Bar. Type the first few characters of the target folder, then auto-complete against the suggestions to copy the message.
Swipe Gestures on macOS
This Email management software supports gestures for those using macOS with a trackpad or other device that supports multitouch gestures. There are four gestures supported: Archive, Reminder, Junk, and Delete.
Unlike other email apps, Postbox’s swipe actions can be performed on multiple messages at once.
Mailing List Unsubscribe
If Postbox detects a “List-Unsubscribe” attribute in a message header, it displays an Unsubscribe link next to the sender’s address, so you can unsubscribe with just one click.
You can move messages from the Inbox to a dedicated Archive Folder by clicking the Archive button in the toolbar, or via the “a” keyboard shortcut.
The Postbox (Email management software) provides the most complete filtering rule sets on the market – a power user’s dream. Filters can be created per account or globally across all accounts, and can be run automatically, manually, or periodically. You can even add contacts to a filter on the fly without having to open the filter editor.
Postbox Account Groups lets you organize accounts into groups. Create separate groups to hold your “personal” and “work” accounts, then unify them into one view.
The Focus Pane lets you focus on what you need, and nothing else. The Focus Pane zeros in on messages by attribute (such as being unread or having an attachment), contact, topic, and date.
Postbox fully embraces message organization and management via tags/keywords called Topics. When you assign a topic to a message, it’s also applied to other messages within the conversation, in addition to all future replies. Topics can be used for organization, views, search, and message filtering/rules.
Postbox supports Gmail or GSuite labels and matches much of the organizational behavior of Google accounts online. All Mail and Important folders are also supported.
Reminders + Pinning
Postbox lets you create reminders where it matters most — your Inbox! Create new reminders, annotate existing ones, and then pin reminders to the top of your message list so they’re not forgotten.
A Smart Folder displays email messages that are stored in other folders and that meet certain criteria you specify. For example, a Smart Folder could include all the messages you receive from a specific person, regardless of which folders the messages are stored in.
Postbox’s Social view, located in the Focus Pane, lets you browse updates from your social networks, perfect for monitoring your brand, killing time during lunch, or when you’re in power triage mode and need to clear out unnecessary clutter.
Another Focus Pane feature, the Subscription View organizes messages from the services you subscribe to and presents them in one convenient view. Great for unsubscribing from newsletters en masse.
Use Quick Post to forward email content to hundreds of applications and services, like Evernote, Slack, Todoist, and many more. Quick Post supports any service that can accept an email, or integration through Zapier or IFTTT.
Best of all, Quick Post happens in the background, without the need for a compose window. You can even set your Filters to run Quick Post actions to create the ultimate workflow.
Edit any message by pressing the Action button within the message header. Update the status of a Reminder without having to send a message to yourself. Change the message subject or any part of the message body, and when you’re finished, you can either save your changes or create a copy to preserve the original.
Quick Reply lets you reply to a message without the need to open a compose window – perfect for short, snappy responses like “I’ll see you at eight,” or simply “Thanks!” And it all happens inline within a message or conversation.
Send & Archive
Supported in both Quick Reply and Compose Windows, Send & Archive will automatically archive the message you’re replying to – a great way to keep your inbox tidy.
Responses + Placeholders
Responses are pre-canned text/HTML snippets that can be reused within message replies. Placeholders automatically populate with data from the message itself –or– your own data through the custom fields you create.
70 Emails Every Business Needs
We’re including 70 Professionally Written Email Responses that anyone can customize and use. You’ll receive emails for finding a job, hiring, making introductions, reaching out to investors, sales, and more.
Clips enable you to quickly insert pre-formatted HTML blocks into new messages. Similar to Signatures and Responses, Clips is a new content type that adds pro-styling to your messages without any coding.
25 Beautifully Designed Email Signatures
As an added bonus, Postbox now includes 25 Beautifully Designed Email Signatures that will present you in the best light possible. We’ve included designs of all shapes, colors, and sizes. Each signature is fully customizable and contains all the code examples you need to make a lasting impression.
Postbox Code View provides full HTML visualization, editing, and fine-grained control over the messages you author, or the pre-canned Responses and Signatures you create.
Code View is powered by CodeMirror, which supports syntax highlighting, auto-complete, and over 30 code themes to choose from.
The Image Scaling feature in Postbox 7 resizes large inline images with just a few clicks. Image scaling can be performed on a “per-image” basis, as opposed to the all-or-nothing approach found in some other email clients.
Since ISPs have size limits for messages sent through their servers (for example, Gmail places a 25MB limit), Postbox can be set to display a warning if you exceed a certain threshold. The message size indicator will display the total message size, including text and images.
This Email management software contains a number of Image Effects that will enable you to create beautiful emails and newsletters. Effects include scaling, float, margin, flip, rotate, photo effects, frames, and shadow.
Cloud File Sharing
Our Cloud File Sharing feature enables you to send links to your Dropbox, Box, and OneDrive files instead of sending the files themselves.
Simply drag and drop a file from your storage folder into the body of a message and a link to that file will be created automatically.
Emojis add personality to any email, and Postbox has the fastest and easiest way to insert Emojis into your messages. Simply type a colon, followed by the name of the Emoji you wish to use, then auto-complete against your desired selection. Fast, easy, and fun!
International Character Input
Press and hold any key to bring up a set of international characters for easy input. We’ve also updated all of our translations for German, French, Spanish (Spain), Italian, Dutch, Portuguese (Brazilian), Russian, and Swedish.
Type “HTTP” or “www” in the Compose window and Postbox will auto-complete the URL from the links it can find from your messages. Your entire mail store now serves as a database for links that you can easily share with others.
Summarize Mode provides a clean and beautifully formatted who-said-what-when email that helps message recipients keep track of long email threads.
Ever accidentally sent a work email from your personal account – or vice-versa? Fix that with Domain Fencing. This Email management software can warn you when you send, or not send, to specific domains. Change your settings for each of your accounts to suit your personal workflow.
The domains are specified per account, which provides for fine-grained control over how you’re notified of potential addressing mistakes.
Our Composition Goals feature provides a user-configurable character/word counter and stopwatch that indicates to users when a message being written exceeds the desired length or has taken too long to write. Goals feature provides the feedback you need to increase your time management awareness and keep you on track.
Built from the ground up to find anything and everything, fast. Find things in a flash with Postbox’s super-speedy Search Bar, or customize your searches by sender, subject, date range, or other attributes.
Document & Image Search
Can’t find the document or photo? No worries! Postbox’s Document and Image Search provides fast access to files hiding within your email messages — no more digging through email messages to find what you need!
And once you’ve found what you’re looking for, Postbox lets you save or send the file with just one click.
Search by Contact
Click on any contact to instantly search for messages, documents, and images from that contact – either within the current folder or across all folders.
The Compose Sidebar lets you find and use Contacts, Documents, and Images while you’re composing a new message. Perform a quick search, then drag and drop what you need into your new message.
Similar to the bookmarks or favorites bar in your web browser, the Postbox Favorites Bar provides quick access to your favorite accounts, folders or sub-folders.
Open almost anything in a tab, including messages, folders, topics, contacts, attachments, and images. Quickly switch between and shuffle as needed.
Postbox gathers message fragments from multiple folders and presents them in a unified view. Quickly bring yourself up to speed and jump into discussions with all the information and context you need to stay on top of your work.
Inspector Pane summarizes the content it finds in messages or conversations, including files, images, links, package tracking numbers, and more. It’s like a discovery engine built right into your email.
Vertical or Classic View
Display the message list in a vertical panel with message content on the right, or in a classic list with message content below.
Postbox includes 24 Beautiful Themes choices across Light and Dark Modes. Additionally, Postbox implements a “true” dark theme mode across the main Windows including the message preview and compose Windows.
Quick Folder Switch
Jump to another folder using your keyboard with Quick Switch. While viewing messages, type “g” to bring up the Quick Switch window, then start typing the name of the folder you would like to switch to, such as “Sent.” Postbox will auto-complete and display corresponding accounts.
Safety & Security
OpenPGP Encryption Enigmail Labs Project
Send and receive signed and encrypted messages using OpenPGP, powered by Enigmail, a 3rd-party Postbox Labs project.
To protect your privacy, Postbox 7 has an Anti-Tracking feature that will alert you when tracking tools are used within a message.
Use Anti-Tracking to prevent pesky salespeople from knowing if, and when, you open a message.
Phishing & Malware Protection
Postbox helps protect users from viruses, spyware, and trojan horses by checking URLs received in emails against a local database of suspected phishing or malware sites. The database is automatically updated every 30 minutes, and if a potentially malicious URL is identified, a warning message is prominently displayed.
Junk Mail Filtering
Postbox can filter junk mail from your Inbox, based on what it learns from you when you mark email messages as “junk” or “not junk.”
You can use identities (also known as “aliases”) to prevent junk mail from being sent to your primary email addresses. For example, you can use your primary email address for emailing friends and family but use an email identity for online registrations, purchasing products, and joining mailing lists.
Customizable Display Names
Show contacts by “Display Name,” “Email Address,” or “Display Name and Email Address” for contact presentation in the message list and message header envelope. By showing the email address, you can more quickly determine the legitimacy of the sender.
Windows Minimize to Tray
Keep Postbox minimized and running in the background on Windows using a handy tray icon.
macOS Contacts App Integration
Postbox provides read and write integration with the macOS “Contacts” application, so Mac users can keep all of their contacts in one location.
macOS Touch Bar
Postbox supports the macOS Touch Bar for newer MacBook Pro laptops. The Touch Bar actions are both unique to Postbox and common to other apps for functions such as bold, italic, etc.
macOS Share Menu
Postbox provides sharing functionality for some of the most commonly used apps on macOS, including the macOS Contacts, Safari, Photos, Calendar, Finder, Pages, Numbers, and Keynote.
Integration with Things and OmniFocus
Postbox provides first-class integration support for Things, OmniFocus, and Evernote. Create new to-dos or project entries in a flash.
For our power users, Postbox supports a full suite of keyboard shortcuts. Postbox also supports an alternative suite that maps to Gmail’s keyboard shortcuts.
Limit the number of messages that will download per folder to keep your message list clean.
Similar to add-ons, our Labs feature will allow for experimental 3rd-party code to be used within Postbox.
RSS & Newsgroups
RSS and Newsgroup reader support is included, along with our favorite message type – email!
Postbox supports IMAP, POP3, and SMTP servers.
Conclusion of Postbox
Postbox is a useful email management Software that integrates multiple Gmail features and can be further improved by adding extensions. However, if you are not an exclusive Gmail user you are sure to find other solutions.
Postbox Software For Windows and Mac