G Suite (formerly Google Apps for Work) is an all-in-one suite that mixes all of the familiar productivity and collaboration tools by Google and places them under one roof. The list of available apps contains Calendar, Drive, Gmail, Google Hangouts, Google+, and Sites, along with Google Docs, Sheets, Forms, Slides, and Google Vault. The great thing about this software is that you have full control over all these apps via the Google Admin Console.
The Google Admin Console lets you add users, manage devices and configure security settings for your data. This software can set up groups, add verification steps and employ single sign-on (SSO) all from within a single console. This software has a solid security feature that includes mobile device management by allowing users to enforce BYOD security policies on iOS and Android devices. With Google Vault you are capable to undertake all kinds of administrative tasks containing archiving data, searching and exporting your company’s email/on-the-record chats for reporting and auditing purposes.
G Suite Features
Directly Share Files via Gmail
- This software wants to share files via email it still happens but you hit Gmail’s 25 MB attachment limit.
- There’s an easy workaround though simply upload your files to Google Drive and insert them into a Gmail message by clicking the Drive triangle icon at the bottom of the message draft.
- With this direct share function, you can send up to 10 GB worth of files. Now your colleagues have no choice but to watch videos of your cat’s bachata recital.
Minimizing Context-Switching with Research Pane
If you’re doing serious research (or just really into cat memes), you might have lost count! You probably wish you had more screen-area bandwidth or an extra monitor to make it easier. Working with only one screen requires regular context switching a sure recipe for distraction and procrastination.
With Google Doc’s Research Pane (Select Tools > Explore from the Top Menu), you can easily stay on task. The feature allows you to open up Google Search directly from a Google Doc, so you can easily search the web. You can even add a link or embed an image directly from the pane—just drag and drop.
Best of all, Research Pane reduces the steps necessary for inserting footnote citations into your Google Doc. Simply highlight the appropriate text, and it will automatically link to the results shown in the Pane.
Discover Google Add-Ons To Improve Productivity
Not to be confused with Google Drive apps, there are many complementary (and complimentary!) Google Add-Ons built by third-party developers. Expand the functionality of Google Docs, Sheets, and Forms by installing them from the G Suite Marketplace. For example, you can add document approval systems, digital signature apps, mail-merge apps, or custom financial functions. You can even enable them for specific document types.
Integrate Google Suite With Your Social Apps
This software easily integrates with many social media platforms, including Facebook and Youtube. For example, Facebook’s Workplace platform, a social network for business which includes a Newsfeed, Groups and Messaging feature, is integrated with this Suite so that you can sign into Workplace using the same Single Sign-On (SSO) credentials as G Suite.
Collaborative Whiteboarding on Jamboard
Google recently launched G Suite’s first hardware product in the form of a 55-inch, 4K Ultra HD digital whiteboard powered by Suite apps.
This software has to admit that it’s pretty cool although it might also be a bit out of reach budget-wise at $4,999. Jamboard makes it easy for you to pull images from your Google Drive and display them right on the screen.
This software also features smart handwriting and shape recognition, allows for easy saving and sharing via Google Hangouts, and is compatible with other devices using the Jamboard app for Android and iOS. No more worrying about a colleague accidentally erasing a whiteboard full of your work.
G Suite Benefits
The new Team Drive feature lets organizations set up groups that own files inside Google Drive. This is a change from the previous design, which required every document to have a single person own it. The change is really important for organizations that want to manage files more easily, as people tend to move across teams. The new design means that teams can have their own folder inside Drive, and are able to own all of the files inside it.
Supported devices include Android, iPhone-iPad, iPhone, iPad, Mac, Windows, web-based, and Windows Phone.
Supported languages include Chinese (Simplified), Czech, Danish, Dutch, English, Finnish, French, German, Hungarian, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Turkish, and Ukrainian.
Supported countries include Australia, Canada, Europe, Germany, India, Latin America, Middle-East and Africa, United Kingdom, and the United States.
G Suite uses a subscription pricing model, with plans starting from $5.00 per month. There is a free trial available (no credit card required). It’s basic plans begin with a $5 per user per month plan, or $50 per user, per year, plus tax. The office suite also offers an unlimited storage and vault plan, priced from $10 per user, per month, or $120 per user per year plus tax.
Comparison between G Suite v/s Office 365
|Function||Microsoft Office 365||Google G Suite|
|Word processing||Microsoft Word||Google Docs|
|Spreadsheet calculation||Microsoft Excel||Google Sheets|
|Presentations||Microsoft PowerPoint||Google Slides|
|Digital notebook||Microsoft One Note||Google Keep|
|Web hosting||Microsoft Sharepoint||Google Sites|
|Video conferencing and instant messaging services||Skype for Business||Google Hangouts|
|Chat-based workspaces||Microsoft Teams||–|
|Social media for companies||Yammer||Google+|
G Suite Pros & Cons
|This software offers a wide variety of office and productivity-related solutions, all under one account and can have your domain as the endpoint URL.||Not that much, it’s easy to set up, however, it can get a bit complicated for new users to set up advanced features. But again the support section is very detailed.|
|This software like the integration with G Suite. It’s all integrated: email, Drive (file storage and sharing), Docs (Word), Sheets (Excel), drawing tools, etc. etc. There are a lot of powerful ‘web apps’ built into this software.||We really have nothing to object to in terms of Google applications. I think they are very well thought out, designed to satisfy even the most particular needs of the client.|
|Integration of desktop and cloud with mature tools and pretty much without peer, reliability. The vast array of third-party integration and add-ons. High-quality mail eliminates SO Many headaches of running your own mail server.||We found it a little difficult to import my phone contacts to the Gmail app using automatic sync. We just manually enter them, which in my case, is actually beneficial as We are able to edit irrelevant contacts and relevant contacts.|
|My team can access all the bare minimum requirements, including Sending emails! Storing files! Having a calendar with the aesthetic of a 60s Soviet bloc housing complex! And even more! Yes literally everything that I ask this software to do, so long as it is within its core competencies, it manages to not mess up.||One drawback of using this software is that it’s unequivocally connected to YOU. Google Maps knows where you are if you have it installed on a phone. Every single IP address used to access any part of the Google universe is logged. Google code is in everything, all over the place. It’s a little big-brother-feeling. That’s the trade-off. You get all their software for free, but you give up your anonymity.|
|Hard disk Space||5GB Disk Space is required|
|Internal Memory||Minimum 256 MB of free RAM is required|
|Server||LDAP Server is|
|Layer||Secure Socket Layer is required|