Automatic Email Processor

Automatic Email Processor provides a comprehensive solution for Outlook, enabling automatic saving and/or immediate printing of incoming emails and attachments. It offers various filters and configuration options, including subsequent processing and dynamic archiving folders for attachments and emails.

Dynamic archiving folders allow the path to where Automatic Email Processor stores email attachments or emails to be dynamically composed based on individual email properties.

For email storage, users can specify output formats like PDF, EML, or HTML. Archiving important messages in the standard Outlook format (MSG files) is ideal. The program supports creating an unlimited number of rules for different email accounts, applicable to emails within specific timeframes or all received emails in an Outlook folder.

Supported Outlook versions include Outlook 365, Outlook 2024, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook 2007, for both 32-bit and 64-bit platforms.

The Auto Mail Processor app monitors Outlook to send emails or attachments meeting predefined criteria directly to a printer upon receipt. Users can define different print settings per rule, such as printing specific pages of PDF attachments.

Key features include:

• Monitoring Outlook folders
• Applying rules to incoming emails
• Automatic saving of emails and attachments into dynamically created folders
• Direct printing of emails and attachments, e.g., for faxing
• Optional subsequent processing tasks, such as running programs with saved attachment filenames

With Automatic Email Processor for PC, emails received in Outlook can be automatically saved as PDF files in specified directories, ensuring message backups. Attachments and emails can be embedded in PDFs, with options for folder and filename composition based on email properties like date and subject.

Auto Mail Processor offers a range of functionalities:

• Automatically save emails as PDFs or in their original format.
• Print emails and attachments like PDFs or office documents automatically.
• Automatically save attachments based on filters, selecting all or specific ones.
• Extract or print files from ZIP attachments as needed.
• Monitor an unlimited number of Outlook folders.
• Establish custom rules for various tasks, filtering by subject, sender, recipient, or attachment filename.
• Receive status reports via email, forward messages, or notify the sender.
• Utilize command-line parameters for single runs, exits, or catch-up operations.
• Dynamically create storage folders based on email properties.
• Execute subsequent actions such as launching programs with parameters, marking messages as read, or moving/copying emails to other Outlook folders (with optional encryption and without digital signatures).
• Re-process emails meeting specific criteria within Outlook folders.
• Archive emails from any Outlook folder and timeframe as MSG files.
• Move emails to designated Outlook folders post-processing, with subfolders dynamically generated from email properties.
• Receive regular Excel reports containing overview and detailed information.
• Restrict automatic email processing to specific days and times as desired.

Please note that the trial version is valid for 30 days. In the demo version, only the first 10 matching attachments will be extracted.

FAQ’s

What is Automatic Email Processor?

Automatic Email Processor is a comprehensive solution for Outlook that allows users to automatically save and/or immediately print incoming emails and their attachments. It offers various filters, configuration options, and dynamic archiving folders for efficient email and attachment management.

What Outlook versions are supported by Automatic Email Processor?

The program supports Outlook 365, Outlook 2024, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook 2007, both 32-bit and 64-bit versions.

Can I specify the format in which emails are saved?

Yes, users can specify the output format for email storage, including PDF, EML, HTML, or the standard Outlook format (MSG files).

How does the dynamic archiving feature work?

Dynamic archiving folders allow the path where emails and attachments are stored to be dynamically created based on individual email properties, such as date, subject, or sender.

What can I do with the Auto Mail Processor app?

The Auto Mail Processor app can automatically save emails and attachments, print them based on predefined rules, extract files from ZIP attachments, monitor unlimited Outlook folders, and perform subsequent tasks such as launching programs or marking emails as read.

Can I create custom rules for different tasks?

Yes, you can establish custom rules for various tasks, filtering by subject, sender, recipient, attachment filename, and other criteria.

Is it possible to automate printing of specific pages from email attachments?

Yes, users can define print settings per rule, including the ability to print specific pages from PDF attachments.

Can Automatic Email Processor handle multiple email accounts?

Yes, the program supports the creation of an unlimited number of rules, allowing separate settings for different email accounts.

How does the program handle subsequent processing tasks?

Automatic Email Processor can execute subsequent actions such as running programs with parameters, moving or copying emails to other Outlook folders, marking messages as read, or saving attachments without digital signatures.

Can I receive status reports or notifications via email?

Yes, the program can send status reports via email, forward messages, and inform the sender about the processing status.

Is there a trial version available?

Yes, there is a 30-day trial version available. In the demo version, only the first 10 matching attachments will be extracted.

Can I limit automatic processing to certain days and times?

Yes, you can restrict the automatic processing of email messages to specific days and times as needed.

How can I archive emails from specific periods?

The program allows you to archive emails from any Outlook folder and period, saving them as MSG files for easy access and organization.

Are there options for detailed reporting?

Yes, you can receive regular Excel reports containing an overview and detailed information about the processed emails and attachments.

Can the program handle re-processing of emails?

Yes, you can re-process emails that meet certain criteria within an Outlook folder, ensuring all relevant emails are properly handled.

Conclusion

Automatic Email Processor is a versatile tool for managing emails and attachments in Outlook. It offers features like automatic saving, printing, dynamic archiving, and custom rule creation, enhancing efficiency. Supporting multiple Outlook versions, it is ideal for both individual users and organizations needing to automate email tasks and streamline their workflow.